Advise - Organising Group Track Day

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nintenjo
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Advise - Organising Group Track Day

Post by nintenjo » Tue Jun 23, 2020 7:15 pm

I am trying to organise a track day (Cadwell Park or Donnington are best) as an event for our company. We have about 15 people sign up (with previous experience and suitable cars) so I am hoping to organise a private event but it seems really hard to get information on how to do this.

I have attended a number of Track days in the past with the old mx5 owners club through https://www.mazdaontrack.co.uk/ but I’ve contacted them with no reply.

Anyone got any contacts for a company I could contact and try organise such an event?


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GreySilver Beast (Tue Jun 23, 2020 8:04 pm)

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Re: Advise - Organising Group Track Day

Post by Harrizone » Tue Jun 23, 2020 7:54 pm

Certainly MazdaonTrack could sort this for you but with only 15 or so people it will be extremely expensive if you are looking at exclusive use of the circuit. If that is the case you could contact each of the circuits direct to get pricing, otherwise you could join any of the events companies who are running track days to be included in an open pit lane event.
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Advise - Organising Group Track Day

Post by GreySilver Beast » Tue Jun 23, 2020 8:03 pm

Mazda On Track don't do track events at Cadwell Park or Donington Park, which is probably why you haven't heard anything from that Track Operator :!:

I suggest you contact MSVT instead seeing as they are MSV Circuits :thumleft:

Good luck trying to organise a Group Trackday =D>


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Re: Advise - Organising Group Track Day

Post by New Duke » Tue Jun 23, 2020 8:22 pm

You can contact tracks directly. All tracks have websites and offices who handle private events.

As Nigel said both of the ones you want are MSV circuits so give the office a call or email them. They can operate as the trackday operator, so you don't need a middle man.

Just brace yourself for the cost. My assistant called every track in the country for a quote last year. MSV tracks aren't cheap.
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GreySilver Beast (Tue Jun 23, 2020 9:50 pm)

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Re: Advise - Organising Group Track Day

Post by casey » Tue Jun 23, 2020 8:29 pm

Depending on the time of year, ballpark costs for those tracks are around £8,000 to £12,000 for a day's hire. With 15 cars, that's £533-£800 per car. Typically, those two tracks would run with about 80 cars (track limit probably around 30-35), meaning cost per car of £100-£150.

Mazdaontrack (Nick Dougill) probably hasn't replied as he's thinking its not an economic proposition with 15 cars. As stated above, MSVT is another option, if participants are willing to stand up to £800 per car!
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GreySilver Beast (Tue Jun 23, 2020 9:50 pm)
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Re: Advise - Organising Group Track Day

Post by nintenjo » Tue Jun 23, 2020 8:39 pm

Ok, thanks for all the info .. most track day events I have been to at venues like Blyton Park generally had a max of about 30 cars in attendance so I was thinking if they are running with that number then running with half the numbers paying twice as much each would fit in budget?

But appreciate at larger venues price will scale considerably. I’ll reach out to any of the smaller venues to see what’s possible as well.


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Re: Advise - Organising Group Track Day

Post by warpc0il » Tue Jun 23, 2020 8:45 pm

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Re: Advise - Organising Group Track Day

Post by nintenjo » Tue Jun 23, 2020 8:51 pm

Yeah Bedford was on my list to try, biggest issue I have trying to organise it is we have 5 offices around the UK so ideally it needs to be closest to Nottingham or Sheffield so those travelling down from Newcastle and up from Warwick can meet in somewhere in the middle.


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Re: Advise - Organising Group Track Day

Post by casey » Tue Jun 23, 2020 8:54 pm

Blyton is one of the few tracks we have been able to run an exclusive club event, with around 30 cars, but that was a few years ago and ownership of Blyton has changed since then.

You might want to look at https://threesisterscircuit.co.uk/ (Wigan) , where we held a club exclusive event earlier this year. Cost around £4300 for the circuit hire in Feb, plus around £500 insurance. Club member feedback on the day can be found here: viewtopic.php?f=173&t=81448
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GreySilver Beast (Tue Jun 23, 2020 9:52 pm)
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